Reads the request
It gathers requests from email, WhatsApp and PDF attachments in one place and pulls out product, quantity, delivery location and deadline. When a field is missing, it notes what to ask.
Quote chain
Quote Engine
The request sits in an inbox, in WhatsApp and in a PDF attachment, the price in Excel, the freight cost somewhere else. A quote takes days, and some requests never get an answer.
Steps it covers on your map
- Request intake
- Quote and proforma
- Order confirmation and payment terms
Pulled from the requestEmail
- Product
- Ball valve DN50
- Quantity
- 1,200 pcs
- Delivery
- Hamburg · CIF
- Deadline
- Ask the customer
Spec match
- DN50 · PN16 · AISI 316KV-316-50Matched
- PTFE seal · 200 °CKV-316-50-TOut of tolerance
Cost table
- Material
- Labour
- Freight
- Insurance
- Terms
Currency and delivery terms: CIFAbove the margin threshold
Quote draftGerman · your template
Waiting for your signatureSign
The engine does not send
What it does
Matches the spec to your products
It compares the buyer's technical spec with your catalogue and flags every item with no match or outside tolerance.
Builds the price from your cost table
It adds up material, labour, freight, insurance and the cost of payment terms. Delivery terms separate by currency and Incoterms. If the margin falls below your threshold, it warns you before the quote goes out.
Drafts the quote
In the other side's language, in your template, consistent with the quotes you have sent before. Sending stays with you.
A person always signs
The engine writes the quote and does not send it. You sign it, because a quote is a commitment and software cannot give one.
Quote draft
Prepared byQuote Engine
Signed byYou
The gap your ERP leaves
Invoices, stock and ledgers live in the ERP. A quote request arrives from outside, unstructured, with no record for it in the ERP. The Quote Engine works in that gap: it reads the request, matches it to your products, prices it from your cost table and ties the quote to an order record in the ERP's format.
From outside
- Email request
- WhatsApp message
- PDF spec
Quote Engine
ERP
- Invoices
- Stock
- Ledger
- Order record
What gets measured
Quote preparation time
Share of RFQs answered, and how many went unanswered
Monthly quote volume with the same team
Tier and quote
This line is quoted as one of the Build tiers on the method page. The number of systems, decisions and owners in scope sets the tier. The final figure is written as a single number at the end of the System X-ray.
See the tiersBefore we start
You need a written price list or cost table. If there is none, we work it out together during the System X-ray.
In a company issuing fewer than five quotes a month, we put the template in writing first. The line gets built once volume grows.
Your map first
We do not guess the gain. The foreign-trade process map draws your operation in nine questions and marks the box eating the most time. Which line we discuss follows from there.